Privacy Notice

Who we are

Polmont Old Parish Church SC003421 (the “Congregation”)

Purpose of this Notice

This Privacy Notice outlines the way in which the Congregation will use personal information provided to us. Personal information includes any information that identifies you personally, such as your name, address, email address or telephone number.

The Congregation recognises the importance of your privacy and personal information and we have therefore outlined below how we use, disclose and protect this information. The Congregation, jointly with the Presbytery of Falkirk is the data controller, because we decide how your data are processed and for what purpose. Contact details for us are provided below.

How we use information

We use the information you give to us:

  • To administer membership records, including a Communion Roll and Supplementary Roll
  • For pastoral care purposes
  • In relation to participation in Congregational activities
  • To provide you with information about news, events, and activities within the Congregation or the wider Church of Scotland
  • To provide the services of a parish church to the local community
  • To fulfill contractual or other legal obligations
  • To manage our employees
  • To further our charitable aims, for example through fundraising activities
  • To maintain our accounts and records (including the processing of Gift Aid applications)
  • If CCTV is in place we have this for the prevention and detection of crime. (No CCTV is in use)
  • To operate our website. We collect the minimum amount of personal information necessary to operate the web site and the services provided through it, to optimise the web site’s performance and to diagnose problems with the web site. This can include:
    • Any personal details you knowingly volunteer through forms on the web site or emails sent to brightonschurch.org.uk email addresses, such as name, address, telephone number, and so on.
    • Your IP address. This is a series of numbers unique to your computer that is automatically recorded by our web server when you request any page or component on the web site. This information is used in aggregated form to monitor the usage of the web site. Any statistics we generate will be of a general nature and will not identify any given user of the website.
    • Data recorded by the web site and external services we use to add information and features to the site. This information allows us to recognise you and your preferred settings. Such data is recorded locally on your computer through the use of cookies. For more information, see Cookie Policy & Declaration below.

Disclosure of information

The Congregation will only share your personal information where this is necessary for the purposes set out above. Information will not be shared with any third party outwith the Church of Scotland without your consent unless we are obliged or permitted to do so by law.

Basis for processing personal information

The Congregation processes your information in the course of its legitimate activities, with appropriate safeguards in place, as a not-for-profit body with a religious aim and on the basis that our processing relates solely to members, former members or people who have regular contact with us, and that this information is not disclosed to any third party without your consent.

We also process information where this is necessary for compliance with our legal obligations; where processing is necessary for the purposes of our legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms; and where you have given consent to the processing of your information for a particular purpose.

Storage and security of personal information

The Congregation will strive to ensure that personal information is accurate and held in a secure and confidential environment. We will keep your personal information for as long as you are a member or adherent or have regular contact with us or so long as we are obliged to keep it by law or may need it in order to respond to any questions or complaints or to show that we treated you fairly. We may also keep it for statistical purposes but if so we will only use it for that purpose. When the information is no longer needed it will be securely destroyed or permanently rendered anonymous.

Getting a copy of your personal information

You can request details of the personal information which the Congregation holds about you by contacting us using the contact details given below.

Inaccuracies and Objections

If you believe that any information the Congregation holds about you is incorrect or incomplete or if you do not wish your personal information to be held or used by us please let us know. Any information found to be incorrect will be corrected as quickly as possible.

You have the right to object to our use of your personal information, or to ask us to remove or stop using your personal information if there is no need for us to keep it. There may be legal or other reasons why we need to keep or use your data, but please tell us if you think that we should not be using it.

If we are processing your data on the basis of your explicit consent, you can withdraw your consent at any time. Please contact us if you want to do so.

Contact us

You can contact us by getting in touch with Ian McLean, the Session Clerk, on 01324 874799.

How to complain

You have the right to complain to the Information Commissioner’s Office about anything relating to the processing of your personal information by the Congregation. You can contact the ICO via its website at www.ico.org.uk or at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Cookie Policy & Declaration

This website uses cookies. We use cookies to help the site to operate efficiently, to incorporate features, content and services from third-party sites, and to analyse our traffic. In some cases, this might involve the automatic collection of information about your use of our site by the providers of those services, who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services.

Cookies are small text files that can be used by websites to make a user’s experience more efficient.

The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission.

This site uses different types of cookies. Some cookies are placed by third party services that appear on our pages.

You can at any time change or withdraw your consent from the Cookie Declaration on our website.

Learn more about who we are, how you can contact us and how we process personal data on our Privacy & Cookies page.

Please state your consent ID and date when you contact us regarding your consent.

Your consent applies to the following domains: www.polmontold.org.uk

Your current state: Allow all cookies.